This agreement sets forth the terms and conditions pursuant to which Collective Travel Holdings, Inc. dba Rocky Mountain Tours, herein referred to as RMT, in return for payment by the participant of the tour price, agrees to provide the elements of the tour. Payment for a reservation on a tour or trip shall constitute acceptance and consent to all provisions of the Terms and Conditions. These provisions are hereby incorporated by reference of this Disclosure Notice, and passengers are advised to take note of them.
TOUR PRICE:
Tour prices quoted include applicable destination lodging taxes, as well as the package elements as described in tour inclusions. Any tips, gratuities, or other items not specifically mentioned as included are at the discretion of the tour participant. Your sales representative will verify the tour cost and your payment of the deposit will reflect your acceptance. No refund may be made for any accommodations, services, or other components of the package which are not utilized such as early checkout, unused lift coupons, unused air ticket coupons, etc. The prices quoted are subject to change according to unforeseen price increases due to, but not limited to fuel surcharges or foreign exchange fluctuations. All prices are quoted per person, unless otherwise indicated.
RESERVATIONS AND PAYMENT:
A deposit of $400 per person is required at the time of booking or within seven (7) days of making a reservation. Additional payments may be required for airfare. Some resorts/properties have higher deposit requirements-you will be advised at the time of booking of the required amount. Upon receipt of deposit, confirmation of receipt as well as an outline of your costs will be forwarded to you. No reservations or contract shall exist between RMT and the client until (1) RMT has received a deposit, and (2) RMT has signified acceptance by issuing a written confirmation to the tour participants (or their travel agent when appropriate). Final payment is due 60 days before departure. We request that you please adhere to the final due date. A service charge of $50 will be charged on any returned checks.
CHANGES AND LATE BOOKING:
Any change in the reservation after your deposit has been received will be charged a $50 per person change fee. If booked within 30 days of travel, full payment is due immediately. Within 14 days, a rush charge such as express delivery, will be required with final payment.
CANCELLATION POLICY:
Travel is a perishable product which often cannot be resold. For this reason, penalties and restrictions apply with your vacation investment.
We highly recommend the purchase of Trip Cancellation Insurance to help protect your vacation investment against unforseen circumstances. If you cancel your reservation, YOUR RIGHT TO RECEIVE A REFUND IS LIMITED, as set forth in the following schedule. All requests for refund must be made in writing, or electronic message to RMT. Date of receipt of notice will determine the applicable policy. This policy applies to the land portion only. Air penalties may be additional.
- 90 days prior to departure: Full refund less $75.00 per person charge.
- 89-60 days prior to departure: Full refund less $150.00 per person charge.
- 59-35 days prior to departure: Full refund less $300.00 per person charge.
- 34 days or less prior to departure: No refund unless your space is resold by RMT in which case a minimum $200 per person charge will apply.
- Some properties and suppliers have higher penalties and these will apply and will supersede the terms and conditions herein.
No partial refunds will be made on lift tickets, car rentals, or unused portions of the package. Air fare penalties are determined by the carrier and vary. The air and land cancellation policy will be outlined to you. The tour participant’s failure to make payments under this agreement or the tour participant’s breach of this agreement shall be considered a cancellation by the tour participant as of the date of such failure or breach.
RESPONSIBILITIES:
Rocky Mountain Tours is responsible to the participants for all arrangements and for all tour services and accommodations offered in these tours. RMT, its agents, servants and employees shall not be responsible for personal injuries or property damages, loss or delay, or change of itinerary incurred by any person or tour participant arising out of the act of negligence of any direct or supplemental air carrier, hotel or other person rendering any of these services, or accommodations being offered in these tours; nor shall RMT be responsible for any injuries, death, damage, loss or delay in any means of transportation or by reasons of any event beyond the actual control of RMT or of any agent supplier or due to force majeure. The right is reserved to decline or accept or to retain any person as a member of a trip, or to cancel a trip.
It is the responsibility of the lead name (primary client contact) in a reservation to communicate important information such as, but not limited to the Terms & Conditions herein, insurance coverage or cancellation policy. Failure to do so will not alter or change the Terms & Conditions or their substance.
If the contract between RMT and the passenger, on the one hand, and/or the contract between RMT and the designated carrier, on the other hand, is canceled by RMT for any reason whatsoever. All partial or full payments made for the trip will be refunded in their entirety, without further obligation on the part of RMT.
All rates quoted by RMT are based on the current lodging property rates, local tax rates, lift ticket prices, current carrier tariffs, and are subject to adjustment without prior notification. In the event of changes therein, or to correct for any typographical errors herein, any increase resulting from such adjustment shall the responsibility of the client and will not modify the aforementioned cancellation provisions.
The nature of skiing involves risks and unpredictable winter mountain weather and for these reasons, RMT cannot assure any times at any point of an itinerary. RMT does not purport to guarantee snow conditions at any resort at any time, although a minority of resorts will provide partial refunds or credits for inadequate snow. Tour participants ski at their own risk.
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